Methodology
How OpenCalifornia sources, transcribes, enriches, and indexes public meeting records.
What we hold for Danville
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 146
- Bodies covered
- 33
- Earliest record
- January 12, 2026
- Latest meeting
- November 4, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
31 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: November 9, 2026.
Known source problems
- October 27, 2026 · Town Council Legislative Committee - Regular Meeting — YouTube: Quota cooldown until 2026-11-06T11:48:53.618Z — backlog yields to fresh meetings: 6 owed from the last 7 days, 0 slots left on channel UCLytBsQisVCYYNP
- September 22, 2026 · Town Council Legislative Committee - Regular Meeting — Whisper returned empty transcript (silent or unprocessable audio)
- July 24, 2026 · Danville Town Council and Danville Area Chamber of Commerce-Regular Meeting — YouTube: Quota cooldown until 2026-11-06T11:48:53.618Z — backlog yields to fresh meetings: 6 owed from the last 7 days, 0 slots left on channel UCLytBsQisVCYYNP
- July 9, 2026 · Planning Commission — Whisper returned empty transcript (silent or unprocessable audio)
- June 10, 2026 · Parks, Recreation & Arts Commission — Skipped: no speech: 0 words in 42 min of recording
- June 9, 2026 · Planning Commission — Skipped: no speech: 0 words in 18 min of recording
- June 9, 2026 · Town Council — YouTube: Quota cooldown until 2026-11-06T11:48:53.618Z — backlog yields to fresh meetings: 6 owed from the last 7 days, 0 slots left on channel UCLytBsQisVCYYNP
- May 26, 2026 · Town Council Regular Meeting - Budget Study Session — YouTube: Quota cooldown until 2026-11-06T11:48:53.618Z — backlog yields to fresh meetings: 6 owed from the last 7 days, 0 slots left on channel UCLytBsQisVCYYNP
- May 22, 2026 · Danville Town Council and Danville Area Chamber of Commerce-Regular Meeting — Whisper returned empty transcript (silent or unprocessable audio)
- May 19, 2026 · Town Council Regular Meeting - Budget Study Session — Whisper returned empty transcript (silent or unprocessable audio)
Bodies covered (33)
Arts Advisory Board · Arts Advisory Board Meeting - Regular Meeting · Bicycle Advisory Commission · Bicycle Advisory Commission - Regular Meeting · Danville Town Council and Danville Area Chamber of Commerce-Regular Meeting · Design Review Board · Design Review Board - Regular Meeting · Heritage Resource Commission · Heritage Resource Commission - Regular Meeting · Parks, Recreation & Arts Commission · Parks, Recreation & Arts Commission - Regular Meeting · Parks, Recreation & Arts Commission Meeting- Regular · Parks, Recreation & Arts Commission and Arts Advisory Board- Joint Meeting · Parks, Recreation & Arts Commission, Senior Advisory Commission and Arts Advisory Board- Sepcial Meeting · Planning Commission · Planning Commission - Regular Meeting · Senior Advisory Commission · Town Council · Town Council - Regular Meeting and Closed Session · Town Council - Regular Meeting and Danville Disaster Council · Town Council - Special Meeting - Annual Planning and Goal Setting Workshop · Town Council - Special Meeting - Annual Town Council and Town Commissions Workshop · Town Council - Study Session and Closed Session · Town Council - Study Session and Regular Meeting · Town Council Finance Committee - Regular Meeting · Town Council Finance Committee- Regular Meeting · Town Council Finance Committee- Special Meeting · Town Council Legislative Committee - Regular Meeting · Town Council Regular Meeting - Budget Study Session · Town Council Special Meeting - Study Session · Town Council and San Ramon Valley Unified School District - Regular Meeting · Town Council and the San Ramon Valley Unified School District - Regular Meeting · Town Council special meeting - State of the Town
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.